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Association of Families & Friends |
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Fund Raising:
News Items:
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AFF Meetings MEMBERS PRESENT: Class of 2011 - Michal & Nachman Gendelberg, Carol & Basil Smith Jane Reilly welcomed everyone, and introductions were made. White Coat Ceremony: Jane was happy to be invited to speak at the Ceremony. Orientation BBQ Review Lou Penn suggested that the students need more organization the day of the BBQ. Dr. Seiden agreed that students do need more guidance. Someone from AFF should meet with the students prior to the BBQ to go over what is needed and details for the day. Dr. Seiden read thank you notes from Ziaolin Zhang for her travel allotment and from Emily Kaplan for the TV in Camden. Jane Reilly mentioned that she met Dr. Anna Looney tonight and she wanted Jane to thank the AFF members for their donation to her DISC program of $500. Financial Report was read by Dr. Seiden. Dr. Seiden explained that the Emergency Student Loan fund was $10,000 and that Jean did some investigating and found that there was a reporting error of an extra $7500 and through documentation have learned that the fund never did have more than this amount. Dr. Seiden went on to explain that the Discretionary Loan fund administered is administered through the Student Affairs Office. This was established because it is for an item or reason which the Financial Aid Office cannot cover. It is an interest free loan and is to be paid back when the student is able. An outside checking account was created and two signatures are needed to sign. It was originally agreed that there would be no sharing of information between the AFF and Student Affairs, as this loan should be of a confidential nature. Jane mentioned that we have two major committees within the AFF – Fund Raising headed by Jon Sterling and Stitches headed by Lou Penn. Financial Report – Jon Sterling: Jon said he was very pleased with the donations given the state of the economy. We need to get out our annual appeal letter soon. A second mailing for appeals will go out down the road. He asked for members to consider helping on this committee which will include collating, folding, stuffing and sealing envelopes. Stitches Report – Lou Penn Dr. Seiden had mentioned that Stitches is in the Red by $491.15. Lou mentioned that we need to figure out a way to get parents to buy more clothing, etc. She wants to go to the RWJUH and take samples to show and then take orders, fill them and mail out. It was suggested by Helen Bayer that maybe Stitches could sent out a flyer or something to the new students who get accepted to RWJMS. Robin Tabakin asked if the AFF could work out a deal with the Rutgers Bookstore to sell Stitches clothing, etc. Jon Sterling mentioned that communication is the key to getting all the information out. An idea was to send out something to students suggesting they could get a holiday gift from their parents. Robin also suggested that the parents go to the website and register where they can give their addresses, emails, etc. Jane asked if anyone wanted to work with her to help out with this. She did get one volunteer. Mr. Gendelberg suggested that maybe there could be a flyer put in the White Coat Ceremony invitation to introduce to students. The policy is that RWJMS doesn’t want this because the WCC is a formal ceremony. Lou suggested sending a postcard to parents advertising Stitches. Lou needs volunteers for sale dates and for Family Days, the first one being Oct. 9th. She will need help at the Tables bringing clothes up and down. Donna Herman asked if they could have a table for just holiday orders. Everyone seemed to like this idea. Jane asked for a volunteer to take pictures of the merchandise. Jane made a motion to allocate $1,000 to Stitches to cover their deficit and to have a bit more set aside. It was seconded and approved. Dr. Seiden mentioned that there were two family days, one in August and another in February or March for the 2nd year class. Dr. Seiden reported on what the students are doing now and in the past month or so. 1st Years – They are getting accustomed to medical school. Their first exam was done. First years have one course and then an exam after. Something new this year – they will administer a comprehensive mini pre-medical exam like USMLE to see how well the students are doing and what if anything needs to be changed in the teachings. 2nd Years – They are in exam week now and have multiple exams in a week. 3rd Years Clinical curriculum – Have finished their 1st clerkship and are now in the 2nd clerkship. 4th Years – Application season for Residency has begun. ERAS open on Sept. 1st. Six students have taken a year out to do research at some institution. Jon Sterling asked what was the motivation for the curriculum change. Dr. Seiden said it was for educational reasons. This is the direction in which a lot of medical schools are going present day. Convocation is May 23, 2011 at the State Theatre at 7:00 PM and Commencement is May 25, 2011, not sure location yet. Old Business Due to budget cuts for the food for the AFF meetings, Lou Penn and Michele Rolleri made the desserts for today’s meeting. Patty thanked them for doing that. Patty volunteered to bring in dessert for the November meeting and a sign-up sheet was passed around for a few others to volunteer to bring dessert in. New Business Dr. Seiden mentioned about AMSA’s request for funding dinner for an event that they are having with Dr. Weinberg being invited as their guest speaker. They requested $250 and it was approved. Dr. Seiden asked that the AFF allocate $1,000 to cover the above and have $750 to fund other student events. A motion was made, and it was approved. This money goes into the Student Government Funds for events. The meeting date for November was changed from November 8th to November 15th. Meeting was adjourned at 9:00 PM. Respectfully submitted, |
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